1. Attendance

Minutes: Present:  Carol Vallencourt, District No. 1;  Carol Studdard, District No. 2; Charles Van Zant, Jr., District No. 3; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5. Superintendent David Owens was also present for the meeting. 

Superintendent

2. C-1 Minutes of student disciplinary hearings and regular meeting on February 21, 2008

Attachment: Feb2108.pdf
Attachment: Feb2108Disc.pdf (Confidential Item)

School Board Attorney

3. C-2 Settlement Agreement with Christina Maher as parent of Morgan Maher, a minor

Deputy Superintendent

4. C-3 Proposed Allocation Changes for 2007-2008

Attachment: Proposed Allocation Changes for 2007-2008 - 03-20-08.pdf

5. C-4 Proposed Allocation Changes for 2008-2009

Attachment: Proposed Allocation Changes for 2008-2009 - 03-20-08.pdf

Human Resources

6. C-5 Personnel Consent Agenda

Attachment: March 2008 Personnel Consent Agenda.pdf

Instruction

7. C-6 Consultant Services for Melissa Forney for writing training for first and second grade teachers at Fleming Island, Thunderbolt and R. M. Patterson Elementary Schools on April 16 and 17, 2008

Attachment: Forney, Melissa-Vita.pdf

8. C-7 Consultant services for Solutions, etc. for Freshman Transition Program training at Orange Park High School on June 7, 2008.

Attachment: Solutions, etc_Contract.pdf

9. C-8 Handbook of Instructional Materials Procedures

Attachment: 0308 HANDBOOK w proc changes for Board Backup.pdf

10. C-9 Student Travel

Attachment: BACKUP-MARCH, 2008.pdf
Attachment: BACKUP-MARCH, 2008-ADDITION.pdf

11. C-10 Quarterly Log of Student Travel

Attachment: Field Trip Log for Board Agenda (3 Month Log)-2008.pdf

12. C-11 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update

Attachment: BLC placements mar 08.pdf

13. C-13 Co-Enrollee list for February 2008

Attachment: Co-Enrollee list for February 2008.pdf (Confidential Item)

14. C-14 Clay County ESE students to participate in Very Special Arts (VSA) on May 2, 2008. Clay County Fair Grounds, 8:30 - 12:00.

15. C-15 Advertise amendments to the 2008-2009 Elementary and Secondary Codes of Conduct

Attachment: Elementary Code redlined 2008-09.pdf
Attachment: Secondary Code redlined 2008-09.pdf
Attachment: Elementary Code final 2008-09.pdf
Attachment: Secondary Code final 2008-09.pdf
Attachment: Changes to code of conduct 09.pdf

Business Affairs

16. C-16 Budget Amendments for the Month of February, 2008

Attachment: impact stmt Feb 2008.pdf
Attachment: General Fund Revenue.xls
Attachment: General Fund Appropriations.xls
Attachment: Debt Service Funds.xls
Attachment: Capital Projects Funds.xls
Attachment: School Food Service Funds.xls
Attachment: Special Revenue - Other.xls
Attachment: Internal Service Funds.xls

17. C-17 Monthly Property Report - February, 2008 - Furniture/Equipment

Attachment: Furniture-Equipment Report-February, 08.pdf

18. C-18 Monthly Property Report - February, 2008 - AV Materials

Attachment: Audiovisual Report-February, 08.pdf

19. C-19 Monthly Property Report - February, 2008 - Software

Attachment: Software Report-January, 08.pdf

20. C-20 Monthly Property Report - February, 2008 - Vehicles

Attachment: Vehicles Report-February, 08.pdf

21. C-21 Deletion of Certain Items Report - March, 2008

Attachment: Monthly Deletion Report-March, 2008.pdf
Attachment: Monthly Deletion Report (Attachments)-March, 08.pdf

22. C-22 Write off NSF check at Clay High School

23. C-23 Monthly Financial Report for February, 2008

Attachment: MONTHLY FINANCIAL FEB, 2008.xls

24. C-24 Day Camp Proposal between Dye-Clay Family YMCA and Swimming Pen Elementary, Paterson Elementary, Montclair Elementary, Green Cove Junior High, and Argyle Elementary

Attachment: SPC20080310103010642.pdf
Attachment: PES20080310103018567.pdf
Attachment: MCE20080310103039792.pdf
Attachment: GCJH20080310103028262.pdf
Attachment: AES20080310103048109.pdf

25. C-25 Payroll Calendars for School Year 2008-2009

Attachment: payroll calendars20080310102945029.pdf

26. C-26 Bid Renewal March 2008

27. C-27 Bids to Be Awarded March 2008

28. C-29 Warrants and Vouchers for FEBRUARY, 2008

Attachment: WARRANTS AND VOUCHERS.xls

29. C-30 Agreement between School Board and TSA Consulting Group, Inc.

Attachment: 03_20_08 TSA Consulting Group Agreement.pdf
Attachment: Exhibit B-C.pdf

Support Services

30. C-31 Clay County Utility Authority Close-Out Documents for Shadowlawn Elementary School

Attachment: CCUA Close-Out SLE.pdf

31. C-32 Pre-Qualification of Contractors

Attachment: PreQual of Contractors.pdf

32. C-33 Annual Certification of F.I.S.H.

Attachment: FISH Certification-2008.pdf

33. C-34 Preliminary (Phase II) Plans and Specifications for Elementary School Y

34. C-35 Deductive Change Order #1 (Direct Purchasing) for Elementary School Z

Attachment: CO 1 Elem Z.pdf

35. C-36 Change Order #2 for Elementary School Z

Attachment: CO 2 Elem Z.pdf

36. C-37 Change Order #3 for Permanent Classroom Replacement at Charles E. Bennett Elementary School (Phase II)

Attachment: CO 3 CEB Classroom.pdf

37. Adoption of all remaining Consent Items

Minutes: Consent Items C-12 and C-28 were moved to Discussion by Mr. Bolla.

Motions:
Approve the Consent Items as presented, with the exception of those moved to Discussion.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

38. Recognize Clay County's and North Florida Regional Spelling Bee Winner, Nicolas de Leon, seventh grader, Green Cove Springs Junior High School

Minutes: Nicolas de Leon will represent Northeast Florida in the national spelling bee in Washington D.C. in May.  The School Board presented Nicolas with a personalized piece of luggage bearing the winning word at the regional level, "Pantomime."

39. Chance Craven introducing a nonprofit organization "itsChance" and relating afterschool clubs

Minutes: Mr. Craven addressed the Board.  The purpose of the "itsChance" organization is to encourage students to get involved in their communities and to educate them on the importance of volunteering.  Mr. Craven was encouraged to contact Superintendent Owens to further discuss the program. 

40. Allison Arthurs, OPJH teacher, regarding Fine Arts at Orange Park Junior High School

Minutes: 

Ms. Arthurs addressed the Board concerning her position as a Chorus/Keyboard teacher at OPJH.  Sharon Chapman, Assistant Superintendent for Instruction, responded to some of the issues addressed by Ms. Arthurs.  The following students addressed the Board on Ms. Arthurs behalf:   Stephanie Forehan (Members of the CHS Chorus performed a musical selection), Matt Reynolds, Faith Villarreal, Hannah Carroll, David Rowlinson (parent), Bridget Edwards (parent).

Ms. Villarreal presented the Board with a petition representing approximately 517 signatures in support of the music program.

Superintendent

41. 2008 Clay County Agricultural Fair Resolution

Attachment: FairResolution.pdf

Motions:
Approve the Clay County Fair Resolution.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Deputy Superintendent

42. Public Hearing - CCSB Policy 6.01 Educational & Ancillary Facilities

Attachment: CCSB Policy 6.01 Educational & Ancillary Facilities - Public Hearing.pdf
Minutes: The public hearing was held with no one present to speak to the item.

Motions:
Approve item as submitted.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

43. Advertise Amendments to CCSB Policy 1.02 Organization of the District School System

Attachment: CCSB Policy 1.02 Organization of District School System.pdf
Minutes: The proposed new policy language comes at the recommendation of the Public Records Consultant and pertains to the recording of the official board meeting minutes.  All of the School Board Members felt it was important to continue to tape the meetings as part of the official record.  Board Attorney Bruce Bickner will rewrite the policy language to clearly define this issue and the item will be brought back to the Board at the next meeting. 

44. Advertise Adoption of CCSB Policy 4.62 Selection of Names for Career Academies, Apprentice Programs & Career Education

Attachment: CCSB Policy 4.62 Selection of Names for Career Academies.pdf
Minutes: The proposed new policy language would establish a procedure for naming Career Academies, and establish the degree of participation and contribution by the business as the primary consideration. 

Motions:
Approve policy for advertising as sumitted	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Nay
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

45. Advertise Adoption of CCSB Policy 6GX-10-7.04 Records & E-Mail Retention & Disposal

Attachment: CCSB Policy 7.04 Records & E-Mail Retention & Disposal.pdf
Minutes: The proposed new policy language will establish and define guidelines for the uniform retention and destruction of district school records and e-mail.

Motions:
Approve Item for Advertising as submitted	- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Instruction

46. C-12 (Bolla) 2008/09 Special Pupil Requests; 2008/09 Non-Resident Admissions Guidelines

Attachment: 08-09 SPR MEMORANDUM.pdf
Attachment: 08-09 SPR MEMORANDUM Attachments.pdf
Minutes: Mr. Bolla pulled the item to express concern about the Board's exception made for students of non-resident business owners in Keystone Heights whose children are allowed to attend Clay County schools.  Mr. Bolla does not feel the policy is fair to all Clay County business owners.

Motions:
Approve the 2008/09 Special Pupil Requests; 2008/09 Non-Resident Admissions Guidelines as submitted.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Charlie VanZant
Wayne Bolla	- Nay
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

47. Contract to open Vystar Credit Union at Fleming Island High School as part of the Academy of Business, Finance, and Technology

Attachment: Guidelines for Academy Naming Rights.pdf
Attachment: sample school district policies.pdf
Attachment: Vystar agreement.pdf

Motions:
The Superintendent recommends approval.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Business Affairs

48. C-28 (Bolla) Agreement between School Board and Sheriff’s Office for security services

Attachment: 03_20_08 Sheriff Agreement.pdf
Minutes: Mr. Bolla pulled the item for explanation.  Mr. Owens briefly explained the terms of the agreement and the fee schedule.  

Motions:
Approve contract to implement an Agreement between the Clay County School Board and the Clay County Sheriff’s Office.	- PASS
Vote Results
Motion: Wayne Bolla
Second: Charlie VanZant
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Support Services

49. School Name for Elementary School "Z" (OakLeaf West Area)

Minutes: Mr. Elliott introduced the item to initiate and define the process for selecting a school name.  A list of possible names was provided.  From that list, several School Board Members were in favor of the name Plantation Oaks Elementary.  Staff will schedule the naming of this school for April, identifying Plantation Oaks Elementary as a Board consideration.  Public input to the Board was solicited. 

50. Speakers

Minutes: 

The following speakers addressed the School Board: 

• Laura Bradshaw-Cox regarding her employment at Doctors Inlet Elementary School.   
• Jana Kinder regarding the issue of Evolution. 
• Ken Carter on behalf of the CESPA bargaining unit regarding payment for the MLK Holiday. 
• Rich Grady, Executive Director of CESPA, also regarding the MLK Holiday. 

51. Update on Concurrency/Impact Fees

Minutes: At Mr. Bolla's request, Mike Elliott, Assistant Superintendent for Support Services, reported that we are on schedule for the May 2008 implementation of School Concurrency.  All Municipalities and the County have developed the comprehensive plan elements and are close to agreement on the Interlocal Agreement.  The implementing Ordinances are in the final stage of review.  The Educational Impact Fee was required to be re-analyzed after October 2007.  A consultant has been engaged to update the Fee analysis.  This item may be ready to bring before the Board in the next month or so.

52. Proposed Physical Education Legislation

Minutes: 

At Mrs. Vallencourt's request, Mr. Owens commented briefly on proposed legislation that would require 225 minutes per week of physical education at the junior high level.  This should not propose a problem for our 7th and 8th grades; however, there will be some problems to work out for 6th grade.